Information on issuing certificates
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Information on issuance of copies of medical records
Medical records are confidential
- Medical records areMedical records are confidential documents that contain detailed information about the patient's disease and individual, so they must be thoroughly secured and managed.
- Therefore, copies of medical records are issued according to a strict procedure, and all third parties, except for patients, cannot read or receive copies of medical records without the consent of the patient, except as specifically stipulated in laws and regulations.
Download the form
Reading medical records and issuing copies Agreement form 
Download Word Download PDFAuthorization form Download Word Download PDF Confirmation form Download Word Download PDF -
Procedure for issuance of copies of medical records
Outpatient
- - Copies issued along with treatment
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STEP 01
Receiption fo the relevant department
Hospital Administration
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STEP 02
Doctor's consultation and confirmation of application details
Medical Department
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STEP 03
Issuance of copies of medical records
Document Image Issuance Center
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STEP 04
Payment
Hospital Administration
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STEP 05
Issuing a copy of medical records
Document Image Issuance Center
- - Visiting only for issuance of copies
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STEP 01
Issuance of copies of medical records
Document Image Issuance Center
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STEP 02
Payment
Hospital Administration
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STEP 03
Issuing a copy of medical records
Document Image Issuance Center
- ※ However, neuropsychiatry (oriental medicine hospital) exception applies: must apply after consulting with the attending physician
Inpatient
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STEP 01
Contact the relevant ward
Hospital Ward
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STEP 02
Doctor's consultation and confirmation of application details
Hospital Ward
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STEP 03
Issuance of copies of medical records
Document Image Issuance Center
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STEP 04
Payment
Hospital Administration
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STEP 05
Issuing a copy of medical records
Document Image Issuance Center
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Required documents for issuance of copies of medical records
- Relevant basis: Article 21 of the Medical Act (review of records, etc.), Article 13-3 of the Enforcement Regulations of the Medical Act (Requirements for access to records, etc.)
When the patient's consent can be obtained
Division Applicant Required documents Over 14 years old The patient ① ID (passport or alien registration card)
② Application for issuance of copies of medical records
Guardian (Patient Relative) ① Patient's ID (passport or alien registration card)
② Applicant's identification card (passport or alien registration card)
③ Consent signed by the patient
④ Certificate of kinship with the patient
⑤ Application for issuance of copies of medical records
⑥ Relatives: Patient's spouse, patient's lineal ascendants and descendants, spouse's lineal ascendants
Deputy ① Patient's ID (passport or alien registration card)
② Applicant's identification card (passport or alien registration card)
③ Consent signed by the patient
④ Authorization signed by the patient
⑤ Application for issuance of copies of medical records
⑥ Deputy: Brother, sister, son-in-law, daughter-in-law, insurance company, etc.
Division Applicant Required documents Under 14 years old The patient ① ID (passport or alien registration card)
② Application for issuance of copies of medical records
③ Can be issued independently if the patient has mental capacity
Patient relative ① Patient's ID (passport or alien registration card)
② Certificate of legal representative relationship with the patient: family relationship certificate, resident registration certificate, etc. (except health insurance card)
③ Application for issuance of copies of medical records
④ Relatives: the patient's parents, the patient's grandparents, and the patient's legal representative
Patient's parent
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Legal representative designated deputy① Applicant's identification card (passport or alien registration card)
② Identification card of the applicant’s parents or legal representative (passport or alien registration card)
③ Consent signed by legal representative of parent of patient
④ Authorization signed by legal representative of parent of patient
⑤ Certificate of relationship between the patient and his/her legal representative
⑥ Application for issuance of copies of medical records
If the patient's consent cannot be obtained
Division Applicant Required documents Patient's relative common ① ID (passport or alien registration card)
② Certificate of kinship with the patient
③ Application for issuance of copies of medical records
④ Additional documents required
If the patient dies ① Documents confirming the fact of death: death certificate, copy of expulsion, etc.
② Excluding death confirmation documents in case of death at the Kyunghee University Medical Center
If the patient is unconscious or severe disease, etc. ⓛ A medical certificate confirming that the patient is unconscious or unable to sign his/her signature due to severe disease or injury
If the patient is missing ① Documents confirming disappearance: copy of resident registration, copy of court's decision to report disappearance, etc.
If the ptient is incapacitated ① Documents confirming medical ability: a copy of the court's injunction sentence, a psychiatrist's diagnosis, etc.
Brother/Sister Applicable only when there is no relative (spouse, lineal ascendant, direct descendant of spouse) of the patient, additional supporting documents must be submitted
[Confirmation for viewing medical records and issuing copies]
※ When applying for a legal representative or voluntary representative of a relative, etc., the authorization between the patient's relative and the representative and additional submission of the representative's ID
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Notes on issuance of copies of medical records
Documents proving the kinship relationship with the patient: family relationship certificate, resident registration certificate, etc.
- - Health insurance cards are not accepted because kinship is not proven.
- - For accurate verification, please include the last digit of your resident registration number.
- - Documents must be issued within 3 months.
- - If the patient's consent cannot be obtained, if all relatives of the patient are absent, the right to apply is granted to the brother or sister.
- - In the event that the only relative is unconscious and has no medical ability, the person selected as the guardian according to the Civil Act has the authority.
- - If the patient agrees to appoint a sub-representative, the patient's relatives or representatives can be re-delegated (sub-representative).
- - In the authorization written by the patient, it is necessary to specify the wording that the appointment of a sub-agent is allowed and a handwritten signature.
- - Applicants under the age of 14 (if they have medical ability) must submit photo identification (passport, juvenile ID) in addition to the documents specified in Article 13-3 of the Enforcement Regulations of the Medical Act when applying for issuance of a copy as a relative or proxy.
- - When writing the consent form, the scope of issuance (date, scope of recording paper, etc.) must be specified in detail.
[Example of scope of issuance of record paper]
- Outpatient records (first visit, revisit), emergency records, discharge summary, hospitalization records, surgery records, doctor's orders, nursing records, initial nursing evaluation, examination result sheets (CT, MRI, ultrasound, tissue/cell, blood, heart), etc.
- The written consent form and authorization must be signed by hand. (painting, no obstruction)
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Fee for issuance of copies
Relevant Basis
- Ministry of Health and Welfare Notice No. 2017-166 [Standards on items and amount of certification fee for medical institutions]
- Ministry of Health and Welfare Notice No. 2020-339 [Guidelines for Notification of Non-Insured Medical Expenses, etc.]
- ※ The fee for issuing copies is non-pay.
Item Price 1 to 5 per sheet (per sheet) 1,000 won From 6 additional sheets (per sheet) 100 won Example: 6 sheets 5,100 won -
Issuance place and inquiry: Document image issuance center
- ※ Copies of medical records can be issued only during the operating hours of the Document Image Issuance Center.
Location of document image issuance center Document image issuance center number Operation hours Kyunghee University Medical Center
Main Building 1st floor
From 6 additional sheets
Example: 6 sheetsTEL : +82-2958-2933~4
FAX : +82-2958-2935Weekday : 08:30 ~ 17:00
Saturday : 08:30 ~ 12:00
